Established in 1980
Adopted May 9, 1981
Revised May 1983
Revised October 1987
Revised October 1988
Revised July 1989
Revised October 2001
Revised October 2009
Revised November 2010
Revised September 2012
Revised February 2016
Revised December 2018
This organization is an affiliate of the Association of College and Research Libraries, a division of the American Library Association (ALA/ACRL). It is subject to Article XV of the ALA/ACRL Bylaws and Chapter Two of the ALA/ACRL Guide to Policies and Procedures.
This organization was incorporated on August 18, 2000 under the laws of the State of Washington. Incorporation number: 602 064 155. ACRL Washington is registered as a non-profit under section 501(c)(6) of the Internal Revenue Code.
Upon the dissolution of this organization, assets shall be distributed to the ALA/ACRL so long as they remain exempt under section 501(c)(3) of the Internal Revenue Code at time of dissolution. Failing that, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.
Any person interested in academic and research libraries and librarianship may become a member by paying Chapter dues. Chapter membership is limited to individuals.
Membership is on a rolling calendar-year basis.
Every Chapter member has the right to vote, to hold office, and/or to serve on committees.
Dues and any changes in them shall be proposed by the Board of Directors, and voted on by members, either via electronic ballot, or by members present and voting at a Chapter meeting. Proposed changes shall be available for review by members for at least 21 days prior to an in-person vote or before the tally of electronic ballots. The dues of ALA/ACRL members shall be less than those of non-members.
Regular business meetings shall be held in the fall of each year. Additional business meetings may be called by the Board of Directors or by petition of ten Chapter members to the President.
Notification of all business meetings shall be sent to all Chapter members at least one month prior to the meeting.
Ten members shall constitute a quorum for any business meeting of the Chapter.
Official written Chapter communication may take place electronically, utilizing the Chapter web site and the Chapter email list, or utilizing standard mail.
The officers of the Chapter shall be a President, a Vice President/President-Elect, Past President, a Secretary, and a Treasurer.
The Board of Directors shall include all officers, two Members-at-Large, a Communications Manager, and a Web Manager. The Board of Directors are elected by the membership body.
All members of the Board of Directors are voting members.
The Vice-President/President-Elect serves for three years (rotating into the offices of President and Past President). A new Vice-President/President-Elect is elected each year. The Secretary and the Treasurer serve for two years. The Members-at-Large serve for two years. The Communications Manager and Web Manager serve for three years. All terms begin on July 1 and end on June 30.
The Board of Directors shall have responsibility for the direction of the affairs of the Chapter. It shall conduct all business pertaining to the Chapter, and shall have authority to make decisions for the Chapter during the periods between meetings. The duties of the officers shall be those which normally pertain to those offices; except that the President shall serve as the ALA/ACRL Chapter Representative and the Vice-President/President-elect shall serve as Chapter program chair.
In the event of resignation or inability to serve out the term of President, the Vice President/President-Elect will be appointed to the Presidency, assuming the office early, and completing the partial term as well as their own term as President. The resulting vacancy in the office of Vice President/President-Elect may be filled by special election, as deemed necessary by the Board of Directors.. A vacancy in the office of Secretary, Treasurer, Members-at-Large, Communications Manager, or Web Manager shall be filled by an appointment made by the Board of Directors. A vacancy in the Past President position on the Board will not be filled. Any appointments made by the Board to fill vacancies will be effective until the next annual election, at which point the position will be open to the typical nomination and election process.
The Board of Directors shall hold at least two meetings a year. One is to be held in conjunction with the Chapter’s fall meeting (typically held at the joint conference) and the other is to be held in the spring at a time and venue determined by the President. Other meetings may be called as necessary. A quorum for the Board shall be five members.
The Elections Committee will be chaired by the Past President. Two current Chapter members may be appointed to the Committee by the Chair at the Chair’s discretion. If any are appointed, committee members will be announced on the Chapter email list and posted on the Chapter web site before the call for nominations goes out to the Chapter membership.
Elections Committee members must be members of the Washington State Chapter of ACRL.
All nominees for President-Elect must be ALA/ACRL members; all nominees must be members of the Washington State Chapter of ACRL and give written consent of their willingness to serve if elected. The Past President should send out a call for nominations to chapter members in February.
The Elections Committee shall solicit one or more candidates for each of the offices to be filled. In making its selections the Committee shall keep in mind the following objectives: that the nominees should be as representative as possible of the types of libraries represented within the Chapter and the geographical distribution of its members. The Elections Committee should present the slate of candidates to the Board for their approval in February.
The election shall be conducted online. Candidates should be announced and ballots sent to Chapter members in February or March. Ballots will be due 21 days from the opening date and returned to the Chair of the Elections Committee. Candidates receiving a plurality of votes cast shall be elected. In case of a tie, the winner will be determined by lot. Election results will be announced on the Chapter email list and posted on the Chapter web site after all candidates have been notified of the results.
Adoption of these Bylaws requires a two-thirds affirmative vote by ALA/ACRL members present and voting at a meeting at which they are to be considered. The quorum required for adoption shall be twenty ALA/ACRL members.
The Bylaws may be amended by a two-thirds affirmative vote by ACRL WA chapter members present and voting at a Chapter meeting, or via an electronic vote by the membership, provided such amendments are consistent with the ACRL Constitution and Bylaws. Notification of changes which are substantive must be sent to all members for review 21 days prior to an in-person vote or before the tally of electronic ballots.
Amendment of Bylaws shall take effect upon adjournment of the meeting or upon certification or upon certification of the vote by online ballot in which changes are ratified.
Procedures for making decisions and conducting meetings are generally shaped by consensus; however, the Board of Directors may look to Robert’s Rules of Order when consensus cannot be established. At the president’s discretion and with the agreement of the majority of the board, if consensus cannot be agreed upon, Robert’s Rules of Order would be enacted. Alternatives for decision-making may be used at the Board’s discretion.